E Signature Technology for Agencies

E signature technology speeds up many documents, reducing time during the review process and saving money on postage paper, faxing and postage. It also reduces the amount of time required to send documents to signers and makes it easier to sign documents http://vpnssoft.net/the-main-reason-for-a-usage-board-portal online.

A standard electronic signature is a picture of a handwritten or typed name that is attached to digital documents. These types of electronic signatures do not have security features, encryption or authentication, or confirm the identity of the signer. A more sophisticated eSignature uses verification technology to generate a hash of the signature and links it with a public key associated the signer’s name. The recipient can then decrypt the hash and compare it to the public key to verify that the document has not been altered since it was signed.

An agency can employ additional verification methods to increase the security of eSignatures, including passwords biometrics, two-factor authentication and biometrics. These types of verification are used when there’s more risk that the authenticity of the signature will be challenged.

Agencies should give special consideration to long-term, electronically-signed records that preserve legal rights. Records that are electronically signed may require a longer software life period and it is vital to ensure that a records integrity is maintained during any migration or upgrade processes. NARA’s guidelines on scheduling records can assist agencies in determining the proper retention period for these records.

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