Preparing for your board meeting is a crucial process that can ensure an efficient boardroom discussion. This preparation may seem overwhelming if you don’t do it often however, it’s well worth the effort.
Develop the board meeting agenda together with the board chair and the CEO/executive director prior to the time the meeting. Take into consideration the expected attendance as well as the division of agenda items and strategies for encouraging discussion. Also, create an inventory of committee chairmen and directors who will have to prepare reports for the meeting. Be sure that they are given https://www.boardmeetingsonline.blog/organizing-and-preparing-for-your-board-meeting/ an deadline to submit the report. They should also provide an outline of the topics they’ll have to discuss at the meeting.
Assemble board meeting materials including the agenda that has been finalized, financial and committee reports, management minutes, reports from prior meetings and any other pertinent information. Distribute these documents to all attendees promptly. If your company has a portal for board members to facilitate the distribution of meeting materials, the process should be seamless.
Discuss the best method to tackle any hot-button issues within the boardroom. The sharing of these issues ahead time can reduce the risk of making the meeting an ego-driven discussion on one issue, and allow the board to explore a variety of solutions.
Verify that all necessary equipment for meetings has been delivered and will be available for the board meeting. Also, ensure that any catering arrangements have been made and are ready to be picked-up the day before the meeting.
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